Office Manager
Newfane, NY Newfane, NY Full-time Full-time $18 - $20 an hour $18 - $20 an hour 7 days ago 7 days ago 7 days ago TITLE:
Office Manager REPORTS TO:
General Manager SALARY STATUS:
Hourly JOB SUMMARY The Office Manager is responsible for performing clerical, accounting and administrative duties including greeting customers, answering phones, scheduling repairs, typing correspondence, preparing various reports, account receivables, filing and general human resources administration.
DUTIES / RESPONSIBILITIES Performs financial duties including processing of payments, preparing daily deposit log, petty cash reconciliation, collect receivables and submitting receivable adjustments.
Provide accurate, timely payroll and HR-related administration and recordkeeping.
Collect and record payments for completed repairs and manage A/R.
Greets and assists customers, schedules vehicles for estimates, checks-in vehicles, performs follow-up calls to customer upon completion of vehicle.
Asks for the sale and/or attempt to schedule customers for an estimate to achieve closing ratio goal.
Prepares various reports and updates including morning reports, rental updates, accounts receivable reports, Repair Center and production reports.
Reviews repair orders for accuracy.
Maintains and organizes vendor invoices, bulletin boards, break rooms, employee files, office supplies and front office.
Attend daily release meetings.
Other duties as assigned.
EXPERIENCE / SKILL REQUIREMENTS 3
years of prior general office management, A/P, A/R and payroll experience required.
High school degree, college degree preferred.
Skill in preparing, analyzing and interpreting workload data Knowledge of and use of word processing and management systems Strong attention to details.
Ability to receive direction and work well with others.
Good verbal and written skills Proficient with Microsoft Office (Outlook, Word, Excel) Valid driver's license and insurable driving record.
Must be able to work the following days and hours:
o Monday - Friday (8 hour shifts ranging from 7:
30 a.
m.
- 5:
30 p.
m.
) longer shifts expected during busy times.
o Saturdays possible (8:
30 a.
m.
- 12:
00 p.
m.
) PHYSICAL REQUIREMENTS Essential physical requirements include:
Ability to stoop, bend and kneel, squat, kneel and pulling Extended periods of kneeling, bending, squatting and stooping Carry and lift heavy objects (up to 50lbs) Standing, sitting and walking Performing repetitive motions WORK ENVIRONMENT Exposure to:
Paint, fumes and particles Dirt / Dust Chemicals / Toxins Varying heat / cold Intermittent noise Work Remotely No Job Type:
Full-time Pay:
$18.
00 - $20.
00 per hour
Benefits:
401(k) matching Dental insurance Health insurance Paid time off Vision insurance Schedule:
Monday to Friday Weekend availability Education:
Associate (Required)
Experience:
QuickBooks:
1 year (Required) Microsoft Office:
1 year (Required) Work Location:
In person Performs financial duties including processing of payments, preparing daily deposit log, petty cash reconciliation, collect receivables and submitting receivable adjustments.
Provide accurate, timely payroll and HR-related administration and recordkeeping.
Collect and record payments for completed repairs and manage A/R.
Greets and assists customers, schedules vehicles for estimates, checks-in vehicles, performs follow-up calls to customer upon completion of vehicle.
Asks for the sale and/or attempt to schedule customers for an estimate to achieve closing ratio goal.
Prepares various reports and updates including morning reports, rental updates, accounts receivable reports, Repair Center and production reports.
Reviews repair orders for accuracy.
Maintains and organizes vendor invoices, bulletin boards, break rooms, employee files, office supplies and front office.
Attend daily release meetings.
Other duties as assigned.
3
years of prior general office management, A/P, A/R and payroll experience required.
High school degree, college degree preferred.
Skill in preparing, analyzing and interpreting workload data Knowledge of and use of word processing and management systems Strong attention to details.
Ability to receive direction and work well with others.
Good verbal and written skills Proficient with Microsoft Office (Outlook, Word, Excel) Valid driver's license and insurable driving record.
Must be able to work the following days and hours:
Ability to stoop, bend and kneel, squat, kneel and pulling Extended periods of kneeling, bending, squatting and stooping Carry and lift heavy objects (up to 50lbs) Standing, sitting and walking Performing repetitive motions Paint, fumes and particles Dirt / Dust Chemicals / Toxins Varying heat / cold Intermittent noise No 401(k) matching Dental insurance Health insurance Paid time off Vision insurance Monday to Friday Weekend availability Associate (Required) QuickBooks:
1 year (Required) Microsoft Office:
1 year (Required).
Estimated Salary: $20 to $28 per hour based on qualifications.
Office Manager REPORTS TO:
General Manager SALARY STATUS:
Hourly JOB SUMMARY The Office Manager is responsible for performing clerical, accounting and administrative duties including greeting customers, answering phones, scheduling repairs, typing correspondence, preparing various reports, account receivables, filing and general human resources administration.
DUTIES / RESPONSIBILITIES Performs financial duties including processing of payments, preparing daily deposit log, petty cash reconciliation, collect receivables and submitting receivable adjustments.
Provide accurate, timely payroll and HR-related administration and recordkeeping.
Collect and record payments for completed repairs and manage A/R.
Greets and assists customers, schedules vehicles for estimates, checks-in vehicles, performs follow-up calls to customer upon completion of vehicle.
Asks for the sale and/or attempt to schedule customers for an estimate to achieve closing ratio goal.
Prepares various reports and updates including morning reports, rental updates, accounts receivable reports, Repair Center and production reports.
Reviews repair orders for accuracy.
Maintains and organizes vendor invoices, bulletin boards, break rooms, employee files, office supplies and front office.
Attend daily release meetings.
Other duties as assigned.
EXPERIENCE / SKILL REQUIREMENTS 3
years of prior general office management, A/P, A/R and payroll experience required.
High school degree, college degree preferred.
Skill in preparing, analyzing and interpreting workload data Knowledge of and use of word processing and management systems Strong attention to details.
Ability to receive direction and work well with others.
Good verbal and written skills Proficient with Microsoft Office (Outlook, Word, Excel) Valid driver's license and insurable driving record.
Must be able to work the following days and hours:
o Monday - Friday (8 hour shifts ranging from 7:
30 a.
m.
- 5:
30 p.
m.
) longer shifts expected during busy times.
o Saturdays possible (8:
30 a.
m.
- 12:
00 p.
m.
) PHYSICAL REQUIREMENTS Essential physical requirements include:
Ability to stoop, bend and kneel, squat, kneel and pulling Extended periods of kneeling, bending, squatting and stooping Carry and lift heavy objects (up to 50lbs) Standing, sitting and walking Performing repetitive motions WORK ENVIRONMENT Exposure to:
Paint, fumes and particles Dirt / Dust Chemicals / Toxins Varying heat / cold Intermittent noise Work Remotely No Job Type:
Full-time Pay:
$18.
00 - $20.
00 per hour
Benefits:
401(k) matching Dental insurance Health insurance Paid time off Vision insurance Schedule:
Monday to Friday Weekend availability Education:
Associate (Required)
Experience:
QuickBooks:
1 year (Required) Microsoft Office:
1 year (Required) Work Location:
In person Performs financial duties including processing of payments, preparing daily deposit log, petty cash reconciliation, collect receivables and submitting receivable adjustments.
Provide accurate, timely payroll and HR-related administration and recordkeeping.
Collect and record payments for completed repairs and manage A/R.
Greets and assists customers, schedules vehicles for estimates, checks-in vehicles, performs follow-up calls to customer upon completion of vehicle.
Asks for the sale and/or attempt to schedule customers for an estimate to achieve closing ratio goal.
Prepares various reports and updates including morning reports, rental updates, accounts receivable reports, Repair Center and production reports.
Reviews repair orders for accuracy.
Maintains and organizes vendor invoices, bulletin boards, break rooms, employee files, office supplies and front office.
Attend daily release meetings.
Other duties as assigned.
3
years of prior general office management, A/P, A/R and payroll experience required.
High school degree, college degree preferred.
Skill in preparing, analyzing and interpreting workload data Knowledge of and use of word processing and management systems Strong attention to details.
Ability to receive direction and work well with others.
Good verbal and written skills Proficient with Microsoft Office (Outlook, Word, Excel) Valid driver's license and insurable driving record.
Must be able to work the following days and hours:
Ability to stoop, bend and kneel, squat, kneel and pulling Extended periods of kneeling, bending, squatting and stooping Carry and lift heavy objects (up to 50lbs) Standing, sitting and walking Performing repetitive motions Paint, fumes and particles Dirt / Dust Chemicals / Toxins Varying heat / cold Intermittent noise No 401(k) matching Dental insurance Health insurance Paid time off Vision insurance Monday to Friday Weekend availability Associate (Required) QuickBooks:
1 year (Required) Microsoft Office:
1 year (Required).
Estimated Salary: $20 to $28 per hour based on qualifications.
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